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Template · sample format

Appointment letter format.

A sample appointment letter format, issued after an offer is accepted: confirmed role, salary structure, statutory deductions the employee should expect, leave entitlement and company policies referenced. A sample format — review it with your own advisor before using it.

Last verified 2 November 2026.

Typical fields
SectionWhat it covers
ConfirmationRole, department, reporting manager, effective date
PaySalary structure, statutory deductions the employee should expect (PF, ESI where applicable, PT where applicable)
EntitlementsLeave policy reference, working hours, holidays
PoliciesCode of conduct, confidentiality, IP assignment references

Worth knowing

  • This is a sample format, not legal advice — review it with your own advisor before using it.

See it generated on Comriq People.

The real document, generated from locked, approved data — not a blank template.