Template · sample format
Appointment letter format.
A sample appointment letter format, issued after an offer is accepted: confirmed role, salary structure, statutory deductions the employee should expect, leave entitlement and company policies referenced. A sample format — review it with your own advisor before using it.
Last verified 2 November 2026.
| Section | What it covers |
|---|---|
| Confirmation | Role, department, reporting manager, effective date |
| Pay | Salary structure, statutory deductions the employee should expect (PF, ESI where applicable, PT where applicable) |
| Entitlements | Leave policy reference, working hours, holidays |
| Policies | Code of conduct, confidentiality, IP assignment references |
Worth knowing
- This is a sample format, not legal advice — review it with your own advisor before using it.
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